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EMAIL TIPS!

If you do nothing else, take these email tips to heart.
They mark the difference between amateur and experienced users,
and mean the difference between losing or keeping friends and professional contacts!

Multiple Email Accounts

You need at least two email accounts (and probably more).

• Primary Account. This can be for family, friends, and professional contacts (potential employers, your business card and stationery). Or you might want a separate email address for professional contacts and another for friends and family.

Keep it clean, simple, professional.
Nothing makes a worse impression on a business card or resume
than a cutesy email addy like, "Hot4U@sbcglobal.net"
or "CatLover@hotmail.com."

Don't use upper and lowercase in your email addy.
It doesn't matter, to computers.
Use all lowercase letters.
Anything else brands you as an amateur who doesn't know better.
Or, worse, somebody who thinks it's "cute" to use uppercase.

• Second Account -- for online shopping, signing up for online offers,
  subscribing to online newsletters

Unless you want your primary email addy to go all over the world
and be spammed daily, you need a second account.

Make it a simple variation on your primary account.
"myname1@comcast.net" is fine.

• Third Account -- for leaving editorial comments on blogs,
  writing politicians or newspapers

Here you can begin to get "cute," if you like.
"ragingliberal@yahoo.com" or "bushie@hotmail.com"
for instance.

• Fourth Account -- for "personal" sites like matchmaking sites, etc.

The sky's the limit.
"topgun@earthlink.com" or "bigmama@sbcglobal.net"
may be vastly appealing. But only in this context.

You can set up each email account to be directed automatically into its own folder,
rather than your general inbox, thus saving yourself lots of sorting time.

BCC - THE CARDINAL EMAIL RULE!
Never "Forward" or "Reply to All"

Email etiquette isn't neurosurgery. So PLEASE learn BCC.
Blind Carbon Copy.

Every email program has it, though you may have to look for it and add it to
your permanent email toolbar so it's always a visible option.

BCC is a blank field, atop the email you want to send, that's just like the "Address" field.
Only, you can insert as many email addresses as you like into the "BCC" field
and they won't be visible to everybody you send the email to. "Blind."

Two reasons for INSISTING everybody use "BCC?"

1. Courtesy - nobody likes having their private email address exposed to
   a group of strangers

2. Security - "phishing" programs can capture all those exposed email addresses
   for spamming purposes (or worse: identity theft).

"Forward" or "Reply to All" may occasionally be appropriate in an intra-office
business setting, but use caution even then.

NOBODY likes having to click through two or three or more "Forwards"
    to get to the 'joke' in the original email -- which, inevitably, isn't that funny to begin with. In other words, you're wasting people's time while also revealing their
private email addresses to strangers. NOT NICE!

Learn to use "BCC" and to cut and paste instead of "Forward."

NEVER - EVER - SEND OR FORWARD CHAIN LETTERS!

Doesn't matter if the chain letter involves somebody's grandkid's high-school project,
or a click-through for fighting breast cancer or promised "miracles" if you forward the chain letter within 24 hours.

DELETE THESE IMMEDIATELY! THEY ARE THE SPAWN OF SATAN!

Should you actually receive a chain letter with a link or message you consider
worthy, cut and paste it into a new group email using "BCC" and send it on
without revealing everybody's private email address or
making them feel guilty for "breaking the chain."
Just send it as an informative or inspirational message.

Spell Check

Take ten seconds to run it before sending email.
We all make typos, and Spell Check doesn't catch everything,
but it catches the biggies, and you look "less" careless and illiterate.

Read, and REread all your emails!
 

Avoid "Stationery"

Another annoying temptation that marks you as an unprofessional "newbie."

The email equivalent of starched doilies and figurines on top of the TV.

"Newbies" think it's great they can create "colorful" "artistic"
backgrounds for their email.

All "stationery" does is take more time to load and make the email more difficult to read
(or even impossible to view, on some older browsers).

"Stationery" falls in the same category as "Chain Letters."

DON'T DO IT!

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